Business systems
One place for your jobs, customers, costs and documents. Everyone sees what their role needs and nothing more, from the owner to the newest starter.
Bespoke software · Made in the UK
Software built to be used, not demonstrated.
We build the systems businesses run on every day: the office, the phone in the van, the online shop and all the paperwork in between. One piece at a time, each one in daily use before the next begins.
- The office and the site in one system
- Phone apps that work with no signal
- Works with QuickBooks and Microsoft 365
- AI that shows how sure it is
What we build
The software your business actually runs on.
Not a template with your logo on it. We build around the way your work really happens, then keep it working as the business changes.
Apps for the team on site
See the day's jobs, clock in, snap a receipt, log a snag. Installs on the phones they already have, keeps working with no signal and sends it all when the signal's back.
Online shops, and what's behind them
The shop front, and the parts customers never see: stock, orders, packing and shipping, and the staff console that runs it all.
AI that reads the paperwork
Invoices, certificates, statements and emails, read and filed for you. It suggests, it shows how sure it is, and a person confirms. Nothing reaches your books on a guess.
Joined up with what you use
QuickBooks, Microsoft 365 mail and OneDrive, bank statements, years of spreadsheets. We bring in what you already have rather than asking you to start again.
Websites
Fast, plain, properly built sites, from a single page to a members' area. No page builders and no plugins to keep patching.
How we work
One piece at a time, finished.
No big launch day a year from now. Each piece is built, tested and in daily use before the next one starts, so you get something useful early and you steer as you go.
-
We listen
You show us how the work happens today: the spreadsheets, the WhatsApp groups, the bits of paper. No charge, and no jargon.
-
A plan on a page
What we'd build, in what order, and why. You agree each piece before it's started.
-
Built in slices
Small pieces, each finished properly, and checked against your real paperwork, not made-up examples.
-
Live, then used
Each piece goes live and into daily use before the next begins. If something isn't being used, we find out why.
-
Looked after
Fixes, updates and new pieces as the business changes. You talk to the people who built it.
Principles
What we won't cut corners on.
These are built in from the first day, because they can't be added later.
Each person sees their own part
Who can see what is decided where the data is kept, not by hiding buttons. Staff, clients and contractors each see what's theirs, and it's tested every time anything changes.
AI suggests. A person decides.
Every suggestion says how sure it is. Nothing reaches your accounts, an invoice or a customer until someone has said yes.
A history nobody can rewrite
Every change is kept: who, what and when, and which suggestions came from AI. Nobody can edit that record, us included.
Your files kept safe
Documents stored encrypted, kept as versions rather than overwritten, and only ever opened through links that expire.
Tested before it reaches you
Every change runs through thousands of automatic checks before it goes live. The tests are written before the feature they protect.
Boring on purpose
Proven, well-known technology that any good developer could pick up. Nothing so clever it needs us to explain it at 11pm.
Our work
In use, not in a slide deck.
A few of the things we've built and are building. We keep our clients' names to ourselves unless they say otherwise.
Live and in daily use
One system for a property company and a building company
Two companies that share contractors, suppliers and paperwork now run on one platform, each seeing only its own. Lettings: tenancies, rent, safety certificates and reminders before anything lapses. Building: enquiries, estimates, jobs, purchasing and timesheets. And a phone app the crew use on site every day, signal or not.
Stock listings that write themselves
For an independent clothes shop: scan the barcode, photograph the garment and its tag, and the listing is written ready for staff to check. Approved pieces go to the online shop as drafts.
A trade website for a distributor
A new public site and dealer platform for a UK distributor of high-end audio-visual brands: dealer accounts, trade price lists and a staff console behind it all.
Running the business on spreadsheets and WhatsApp?
Tell us how the work happens today. We'll tell you plainly what we'd build first, and what we wouldn't bother with.
Email us about a project
hello@mediamaxsoftware.com
No forms and no sales funnel: your email goes to the people who would build it.